Privacy Policy

Last updated: July 25, 2026 · Applies to the Apptracka web app and the "Apptracka - Job Application Auto-Tracker" Chrome extension.

What we collect

When you create an account we store your email address and display name. When you use the product we store the data you create: job applications you save (company, role, description, status, notes, reminders), the text content of CV and cover letter documents you upload, mood check-ins, community posts and comments, and an optional autofill profile (name, contact details, links) if you choose to fill it in.

What the Chrome extension does

The extension runs only on supported job board pages (LinkedIn, Indeed, Glassdoor, Greenhouse, Lever, Workday, SmartRecruiters, Workable, Wellfound, ZipRecruiter, Google Careers, Monster) and on the Apptracka web app. It reads the content of job postings you view in order to detect job details (title, company, description) and application submissions, and sends that job data to your Apptracka account only when you save a job or an application is detected. It does not read pages on other websites, does not collect browsing history, and does not track you across the web.

How we use your data

Your data is used solely to provide the product: tracking your applications, generating reminders, computing your dashboard, and - when you explicitly run an AI feature - sending the relevant job description and/or your CV text to our AI provider (Google Gemini) to generate the analysis you requested. We never use your data to train models ourselves, and we do not sell your data or share it with advertisers.

Note on the AI provider: AI requests are processed by Google under its Gemini API terms. Google may use content submitted through its free API tier to improve its services. AI features only run when you explicitly trigger them, so avoid including information in your CV or notes that you would not want processed this way.

Where your data lives

Data is stored in Google Firebase (Firestore) with access restricted to your authenticated account through our backend. When you upload a CV or cover letter, we extract and store its text and do not retain the original file - keep your own copy of the document. Payments are processed by Stripe; we never see or store your card details.

Community content

Posts and comments you publish to the community are visible to other signed-in users. You can post anonymously - anonymous posts do not display your name. You can delete your own posts at any time.

Data deletion

You can delete individual applications, files, and posts in the app. To delete your entire account, go to Account Settings → Account Actions → Delete account. This removes your profile, applications, documents, community posts, comments, mood entries, and AI history immediately, and cancels any active subscription. It cannot be undone. If you would rather we did it for you, email the address below and we will remove everything within 30 days.

Contact

Questions about this policy: mahimrk.a@gmail.com